One person might be the note-taker, one person might be tasked with a brainstorm for the next session, another might be a report-generator. Assign roles and responsibilities for attendeesĪ simple way to keep your virtual meeting attendees engaged is to give each person a role as well as responsibilities that goes with their title. Keep everyone working toward the objectives with action items and topics that must be covered before the virtual meeting wraps up. Without a roadmap for the conversation, your attendees might get sidetracked–which can make your meeting last longer and can lead to objectives not being met. To keep your virtual meeting on track, you need an agenda. Make sure everyone in attendance at your virtual meeting knows what the objective is before the meeting starts, and understands what needs to be addressed and accomplished during your time together. Rule number one of any productive meeting is that it has a clear purpose. Speaking of best practices: here are a few to keep in mind around your virtual meetings. Here at, we’ve established some clear ground rules for when (and when not) to videoconference. Virtual meetings can often be productivity drainers when they are abused. What are some virtual meeting best practices? HBR reported that when 200 people were studied comparing attendance of a face-to-face meeting with a virtual one, 86% of participants reported as high or higher levels of engagement in virtual meetings as in face-to-face meetings when best practices were followed. Virtual meetings include gatherings like virtual board meetings or remote team meetings–which can be highly productive and engaging for a number of participants. Also known as a remote meeting, these allow individuals and teams to collaborate, share, and communicate in real-time regardless of where they’re located, thus allowing for greater flexibility for everyone involved. So how can we make these gatherings as effective and productive as possible? In this article, we’ll cover some basic best practices for virtual meetings and look at some remote meeting software options organizations should consider as well.īy definition, a virtual meeting is a meeting that’s conducted online using audio and/or video to connect people who are working from different places. Virtual meetings allow teams working remotely to come together and share ideas, collaborate, and brainstorm the same way they would in person…but from anywhere. Think teams have to be in the same physical space in order for a meeting to be productive? I think it’s safe to say that 2020 taught us otherwise.
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